CV1: Description of Yale Format Resources and Suggestions

Transcript

• 00:00Welcome to everybody. I'm Jonathan
• 00:02Grauer,
• 00:02from OAPD,
• 00:04from Orthopaedics.
• 00:06We're gonna we're gonna in
• 00:07the time of year where
• 00:08we're gonna start to talk
• 00:09about a bunch of the
• 00:10pieces of the mechanical things
• 00:12that go into the appointments
• 00:13and promotion process.
• 00:16Great to have everyone join.
• 00:18Please feel free to ask
• 00:20any questions. I don't think
• 00:21my talk will be too
• 00:22long today, and then we'll
• 00:23really just open it up.
• 00:25But it's important to kinda
• 00:27just make sure everyone's familiar
• 00:29with the,
• 00:30kind of mechanics of what
• 00:31we're gonna be talking about.
• 00:32So let me get that
• 00:33shared.
• 00:40So as I said, you
• 00:41know, we're gonna go through
• 00:42over the next, number of
• 00:44workshops. We're gonna start here
• 00:45with CV one,
• 00:47kind of the kind of
• 00:48classic CV. CV part two
• 00:50is supplemental information, samples of
• 00:52scholarship, teaching evaluations, letters of
• 00:55evaluation.
• 00:56We'll be covering these different,
• 00:57topics and and certainly welcome
• 00:59everybody to join us.
• 01:02So
• 01:03CV one is
• 01:05pretty basic of a concept.
• 01:06It's it's our CV that
• 01:07represents what we do. And
• 01:09it so it's important for
• 01:11many phases of our life
• 01:12for,
• 01:13appointments and kinda getting here,
• 01:15for promotion, for
• 01:17different people wanting it at
• 01:18different times.
• 01:20It's really important. And the
• 01:21reason why we put a
• 01:23lot of effort into a
• 01:24a common format is to
• 01:27kinda have a common language
• 01:29of how CVs are are
• 01:30looked at. A lot of
• 01:31times when things are reviewed
• 01:33at the medical school, people,
• 01:35when they pick it up,
• 01:36they're looking in certain sections,
• 01:38for things that that they're
• 01:39used to seeing.
• 01:41And it's really not the
• 01:43purpose to be picking nitpicky
• 01:45about this area or that
• 01:47area. It's really a way
• 01:49to try to help optimize
• 01:51the forward face of faculty.
• 01:53So, you know, it it's
• 01:55really the goal is to
• 01:56make this so that it
• 01:57best represents you. And when
• 01:59people are looking at it,
• 02:00they acknowledge all the important
• 02:01things you do.
• 02:03Over the years, there's been
• 02:04some things that have evolved
• 02:06where more faculty are doing
• 02:08things in certain areas and
• 02:09efforts to make sure that
• 02:11there are ways to incorporate
• 02:12that, and we'll touch on
• 02:13some of those points.
• 02:15And then there are some
• 02:16things, the the inward facing
• 02:18things that we do at
• 02:19Yale that sometimes
• 02:20are not really designed to
• 02:22be part of a CV.
• 02:23But that's where CV two,
• 02:25really shines through to help
• 02:27say, yes. That's important. And
• 02:29when it comes to the
• 02:30appointments and promotion process, those
• 02:31things make a big difference.
• 02:33And there's absolutely ways to
• 02:35share that and to express
• 02:37all those important things you're
• 02:38doing,
• 02:39but
• 02:40but not always, for the
• 02:41CB one. And so that's
• 02:43where we try to get
• 02:43a common language.
• 02:45So it kinda documents
• 02:47your career history and your
• 02:49recognition outside of Yale.
• 02:51It is what
• 02:53is typically
• 02:54publicly visible. So it's really
• 02:56a way to organize. If
• 02:57you searched any one of
• 02:58us and spent enough time,
• 02:59you'd figure out where we
• 03:00did our training. You'd figure
• 03:02out what you published and
• 03:03where you talked and what
• 03:04you did. And it's really
• 03:05the goal of capturing
• 03:07that.
• 03:07And as I say, the
• 03:08the common format's helpful.
• 03:10And I'm gonna harp on
• 03:12that a few times. It
• 03:13just sounds kind of like
• 03:14a pretty obvious thing where
• 03:15we say, oh, yeah. Of
• 03:16course. We're gonna put it
• 03:17together in the right format.
• 03:19The an enormous number of
• 03:20ones that come through our
• 03:21office are in different
• 03:24orders or done with information,
• 03:26and it's just really
• 03:27there to help faculty. And
• 03:28we wanna help guide you
• 03:30through this.
• 03:32So
• 03:34don't worry about getting all
• 03:35the information. It's
• 03:36all on the website. If
• 03:38you just type into any
• 03:39browser, Yale OAPD,
• 03:41and go to the academic
• 03:43affairs tab
• 03:44under the documents,
• 03:46information,
• 03:47there is a tab that
• 03:48has c d one. There's
• 03:49nothing I'm gonna show today
• 03:50that's not there. This is
• 03:52just a way to help
• 03:53summarize it and then hopefully
• 03:54start some discussion we'll have.
• 03:57Not only are things described,
• 03:59but you'll see in this
• 04:01kind of bluish,
• 04:04background
• 04:05are samples that are interspersed
• 04:07through the different sections showing
• 04:09you kind of examples
• 04:11of how things are related.
• 04:16So we're just gonna go
• 04:18through these different sections and
• 04:19kinda talk about why they're
• 04:20important and what things are.
• 04:26First things are your your
• 04:28training background, your education,
• 04:31going through that, and career
• 04:33appointments,
• 04:33whether you if you started
• 04:35outside of Yale, came to
• 04:37Yale, or tracking the things
• 04:38you've done at Yale.
• 04:40This and all sections are
• 04:42in chronological order.
• 04:44Back in the day, it's
• 04:44been many years now. Some
• 04:46things were in reverse chronological
• 04:47order, but now every section
• 04:49through the CV is in
• 04:50chronological order, and it's routine
• 04:52for people to pop to
• 04:53the end of each of
• 04:54the sections if they wanna
• 04:55see the most current. Do
• 04:56yourself the favor. Keep it
• 04:58in that order. It's also
• 04:59much easier as things evolve
• 05:00on your CV. You're adding
• 05:02it to the end. It
• 05:02doesn't
• 05:04renumber all the ear earlier
• 05:05things. It doesn't change all
• 05:07of that. It's really a
• 05:08very consistent,
• 05:10process.
• 05:14Administrative positions.
• 05:16These are usually program leadership
• 05:18or coordination
• 05:19positions,
• 05:21and and certainly things that
• 05:22we call out and,
• 05:25recognize.
• 05:26Board certification and advanced
• 05:28training
• 05:29certificates.
• 05:30So there's a section here
• 05:32for board certification. And we
• 05:35added in because people are
• 05:36really looking where do they
• 05:37put things such as training
• 05:39and certification for substantive
• 05:41nondegree education,
• 05:43faculty development programs.
• 05:46Advanced leadership program was one
• 05:48of those ones a lot
• 05:49that kind of bounced back
• 05:50and forth. And for everyone
• 05:51who was in a different
• 05:52spot, somebody will put it
• 05:53under education, somebody will put
• 05:54it elsewhere,
• 05:55really trying to bring it
• 05:56together so when people are
• 05:57looking for things, they're in
• 05:58a common location. So this
• 06:00is where that's being recommended.
• 06:04Professional honors and recognition.
• 06:07Obviously, we wanna hear about
• 06:08the things that, you're recognized
• 06:10for, and they're divided based
• 06:12on the scope of practice
• 06:14of who the audience is.
• 06:16And that's really common for
• 06:17a bunch of these subsequent
• 06:18sections that they will be
• 06:20divided into the scope of
• 06:21section.
• 06:22It's a little less relevant
• 06:23here for honors and recognition
• 06:25as for things like presentation.
• 06:27When you kinda wonder
• 06:29what is the geography, the
• 06:30region of that, think of
• 06:31the audience
• 06:33of who is receiving that
• 06:35or giving
• 06:36that. So in other words,
• 06:38if you are kind of
• 06:39given some award or giving
• 06:41some talk at a national
• 06:43meeting, but it happened to
• 06:44be close in geography,
• 06:47it doesn't mean it's a
• 06:47regional presentation. If the audience
• 06:50is beyond national, think of
• 06:52the audience who's getting who's
• 06:54kind of
• 06:56giving,
• 06:57bestowing,
• 06:59listening to that talk as
• 07:01what that geography is.
• 07:05Grant, grants and clinical trials,
• 07:07they're divided into current grants
• 07:10and past
• 07:11current clinical trials and past
• 07:13clinical trials.
• 07:14Again, just so that there's
• 07:16a common language to these,
• 07:17there's standard information in terms
• 07:19of what's asked for, in
• 07:21terms of each of the
• 07:21information, all spelled out,
• 07:24very consistent.
• 07:25Your departments can probably help
• 07:26you if you don't have
• 07:27all of that.
• 07:29Office of sponsored projects can
• 07:30probably help with that, but
• 07:32trying to pull together that
• 07:33information.
• 07:36Speaking engagements, really two different
• 07:38categories of speaking engagements.
• 07:41Invited speaking engagements, somebody asks
• 07:43you to go give a
• 07:44talk,
• 07:46kinda demonstrating
• 07:47that they're interested in hearing
• 07:49you and what you have
• 07:50to share, what you've done,
• 07:51what your perspective is. We
• 07:53think of that as kind
• 07:54of the invited speaking talk
• 07:56not affiliated with Yale. So
• 07:59to that point,
• 08:00if you give a talk
• 08:02here at the institution, even
• 08:04if you're doing that on
• 08:05a regular base,
• 08:06absolutely.
• 08:07Everyone's kind of, you know,
• 08:10acknowledges that. It's important.
• 08:13CV two, though, is where
• 08:15those inward facing things are
• 08:16represented.
• 08:18The other group of of
• 08:19presentations that people give are
• 08:21peer reviewed presentations. So you've
• 08:23submitted your work to a
• 08:25organization, to your societies.
• 08:27They have their annual meeting,
• 08:29or the like, and
• 08:32it's accepted, you're giving that
• 08:33often on behalf of a
• 08:34few authors,
• 08:36that's where you would list
• 08:37that. And, again, based on
• 08:38the audience
• 08:40of, their
• 08:42scope of region.
• 08:45Professional service,
• 08:47both outside of Yale and
• 08:49within
• 08:50Yale and the hospital,
• 08:52going through different things that
• 08:54you're involved in. Great to
• 08:55be involved.
• 08:56It's a really wonderful way
• 08:57to show your involvement beyond
• 08:59the institution.
• 09:01I will say that as
• 09:02and we're gonna talk about
• 09:03how to build reputation, but
• 09:04as you're doing these types
• 09:05of things,
• 09:07think about not just being
• 09:08the member, but, you know,
• 09:09how do you get involved
• 09:10in committees and other things?
• 09:12It's a great way to
• 09:13represent kind of a very
• 09:14active role beyond the institution.
• 09:16We're gonna have different talks,
• 09:17really how to optimize and,
• 09:19you know, work on those
• 09:20types of things. Same thing
• 09:22at the university,
• 09:24and the hospital,
• 09:25thinking about the committees that
• 09:26you're on.
• 09:29Public service and,
• 09:31media presence, patents,
• 09:33growing faculty engagement in these
• 09:35areas when these are substantive
• 09:37things, things that people put
• 09:38a lot into, it's a
• 09:39great way to be able
• 09:40to represent that and keep
• 09:42this information
• 09:44together.
• 09:46Bibliography is one of the
• 09:47big sections for many who
• 09:48are active with scholarship.
• 09:50Different sections are listed,
• 09:52and and pay attention to
• 09:54that. NIH formatting,
• 09:57try to really get a
• 09:58a consistent,
• 09:59way to represent them. There
• 10:01are places for links where
• 10:03you can add,
• 10:04for your PubMed ID, PubMed
• 10:06central ID,
• 10:08DOI,
• 10:09putting that information there. Make
• 10:11your name stand out, bold
• 10:13your name,
• 10:15things that we're that really
• 10:16are not included on this,
• 10:18things that are submitted and
• 10:19not yet accepted.
• 10:21A lot of people keep,
• 10:21like, a working draft of
• 10:22your CV where things like
• 10:24that are tracked and listed.
• 10:25But when you're getting this
• 10:27together to really share to
• 10:29others and share it for
• 10:30the appointments and promotions, Those
• 10:32things are expected not to
• 10:33be on it.
• 10:35Abstracts,
• 10:37a lot of societies are
• 10:38publishing the abstracts that are
• 10:40submitted there. Those things are
• 10:41really not there. It kind
• 10:42of is duplicative with the
• 10:44talk, and other forms of
• 10:46showing this.
• 10:48Preprints,
• 10:49again, not something that here.
• 10:51Annotations, citation numbers,
• 10:53not things that are part
• 10:54of the standard format.
• 11:00So those are really the
• 11:01sections.
• 11:02So, you know, we try
• 11:04to make this
• 11:06as kinda clear as we
• 11:06can to get everyone on
• 11:07that same page.
• 11:10Follow the instructions.
• 11:13Really try to be explanatory.
• 11:14If you have questions, we're
• 11:15always happy to chat about
• 11:17them.
• 11:18I always encourage people to
• 11:19update your CV regularly. You
• 11:21know, there's never a time
• 11:23later where you're gonna remember
• 11:25things better than when you
• 11:26do them. And if you
• 11:27can kinda keep track and
• 11:29every so often as you're
• 11:30doing
• 11:31things, put them as entries
• 11:32on your CV. I think
• 11:33it's the best way to
• 11:34really capture that while you're
• 11:36thinking about it. You can
• 11:37always edit it later, but
• 11:38to get that information in
• 11:40there.
• 11:41Be succinct when possible.
• 11:43Seek the external opportunities. Think
• 11:45about these things ahead of
• 11:46time, grants,
• 11:48talks, honors, service professional organizations,
• 11:51those things that we mentioned.
• 11:54Things not to do, make
• 11:55sure it's accurately representing what
• 11:58you did.
• 12:00As I mentioned, the talks
• 12:02given here at Yale,
• 12:04are are not what the
• 12:05focus is supposed to be.
• 12:06Those are gonna be for
• 12:07CV two.
• 12:10Make sure you kind of
• 12:11get things in the right
• 12:12section,
• 12:13both in terms of,
• 12:15talks, papers.
• 12:17Not too often we're seeing
• 12:19things and reviewing things and
• 12:20people are saying, you know,
• 12:20who are looking at them
• 12:21or saying, well, you know,
• 12:22I'm not really sure they're
• 12:23categorized correctly. Put some thought
• 12:24into that.
• 12:26And kind of just the
• 12:27general statement of don't let
• 12:29poor documentation preparation say something
• 12:31about you. You know? Put
• 12:32put that effort into this.
• 12:34You know, sometimes people work
• 12:35with,
• 12:36different folks who,
• 12:38they're working with to help
• 12:40in preparing them, and that's
• 12:41that's fine. But in the
• 12:42end of the day, as
• 12:44faculty, this is what's representing
• 12:46you, and I really encourage
• 12:47you to go through it
• 12:48carefully.
• 12:49If you're not doing it
• 12:50yourself, if you're doing yourself
• 12:51great, but, really, you know,
• 12:53at the end of the
• 12:53day, make sure you've done
• 12:55that.
• 12:58Common CV correction, the order,
• 13:01being in chronological order,
• 13:03redundancy between different sections. Keep
• 13:06that in mind. Avoid that.
• 13:07Something like a grant. Yes.
• 13:09It's it's honorific, but not
• 13:11both in the grants and
• 13:12the honor section.
• 13:13Grant information missing.
• 13:16Publication,
• 13:17the style inconsistencies.
• 13:20The style is specifically not
• 13:22meant for et al.
• 13:24It's helpful to know where
• 13:25you are and what the
• 13:26authors are. Even if it's
• 13:27a long list, include the
• 13:29list of authors.
• 13:30We had one recently where
• 13:32people used somebody used et
• 13:34al, and they included themselves
• 13:35in the et al because
• 13:37they only put the first
• 13:38few and it didn't include
• 13:40theirs. Look them up. They're
• 13:41certainly there, but helpful. You
• 13:43know, you wanna have the
• 13:44the list there. Think about
• 13:46what original research is. You
• 13:47know, again, thinking about the
• 13:48different categories.
• 13:51One thing I'll give a
• 13:52plug for,
• 13:53some folks find this more
• 13:55or less
• 13:56useful in terms of things.
• 13:57I think it's a a
• 13:58powerful
• 14:00tool, is CD builder.
• 14:02So for any of you
• 14:03who have been on Beatrix,
• 14:05which is the platform that
• 14:06we use to put the
• 14:07information
• 14:08into,
• 14:10our profiles that that show
• 14:12to the world beyond,
• 14:13If you go into it
• 14:15so I just have
• 14:16my page here. If you
• 14:18went down to the bottom
• 14:19and you click edit profile,
• 14:22it'll take you to this
• 14:23screen. Or down at the
• 14:25edge, it kinda lists the
• 14:26different sections. At the bottom,
• 14:27it says CP builder. You
• 14:29want CP one builder.
• 14:31You click on this, and
• 14:32it will, by section,
• 14:34walk you through the information
• 14:36to do.
• 14:38Simple following the the steps
• 14:40on it. In general, it's
• 14:42a great way to categorize
• 14:43information. And the added bonus
• 14:45is that as you put
• 14:46that information in, it gets
• 14:48added to your publicly visible
• 14:51profile that those looking at
• 14:53the university and looking you
• 14:54up are gonna see. And
• 14:55if you type in any
• 14:56one of our names,
• 14:57Yale, this is gonna be
• 14:59the first website they find.
• 15:00It's a great way to
• 15:01show that information.
• 15:03The other advantage, as I
• 15:04mentioned, for all the things
• 15:05where things come in in
• 15:06different formats, this forces the
• 15:08right format.
• 15:11Advantages,
• 15:12things like publications are drawn
• 15:14in,
• 15:15through dimensions,
• 15:17which is
• 15:18essentially a search engine to
• 15:19get the papers in. I
• 15:20will say
• 15:22that enough faculty weren't responding
• 15:24to saying what kind of
• 15:26what kind of paper was
• 15:27it that they just start
• 15:28auto importing them and they
• 15:29come in as peer reviewed
• 15:31publications. So if you're using
• 15:32this for your publications, make
• 15:34sure you do checks to
• 15:35make sure that things are
• 15:37adjusted. It's very easy to
• 15:38adjust which category it falls
• 15:40in.
• 15:41And the section that is
• 15:42the greatest amount of work
• 15:43in doing this is your
• 15:45presentations,
• 15:46especially things like peer reviewed
• 15:47type presentations where there are
• 15:48a number of authors. I
• 15:50will say that that is
• 15:52the least
• 15:53automated of the processes.
• 15:55But especially if you start
• 15:56this early in your career,
• 15:58it kinda helps in terms
• 15:59of getting those in. And
• 15:59as I say, the secondary
• 16:01benefit of having an active
• 16:03list on your profile for
• 16:04what it is seen. So
• 16:05encourage you to look at
• 16:07and work with that.
• 16:12As part of that process
• 16:13for CV builder,
• 16:15you can select what type
• 16:17of CV it is. And
• 16:18it includes things such as
• 16:20if it's being used for
• 16:21the appointments and promotions process,
• 16:24it will include kind of
• 16:25this header information of what
• 16:27you're being proposed for the
• 16:28term in school. And if
• 16:30you pick other forms of
• 16:31CV,
• 16:32it won't be there and
• 16:33it'll look more like a
• 16:34standard CV that you can
• 16:35use for other purposes. So
• 16:37it will help kind of
• 16:38set it up for whatever
• 16:39the use is related to
• 16:41that.
• 16:44Finally,
• 16:46we sporadically got in the
• 16:48past for the appointments and
• 16:50promotion process addendum. Sometimes the
• 16:52appointments and promotion process takes
• 16:54a while. We kinda say
• 16:55that from initial conception to
• 16:57end. It can be a
• 16:57year to year and a
• 16:58half of that journey.
• 17:00And there may be substantive
• 17:02things that you wanna add
• 17:03as things are getting closer.
• 17:05And so now on the
• 17:07website, when you look at
• 17:07it, we really just spell
• 17:09out the mechanics of it,
• 17:10and we invite anyone who
• 17:11wants to to add a
• 17:12CB addendum,
• 17:14of things that have happened
• 17:15along the way
• 17:17to help in representing
• 17:18who you are.
• 17:20Of note, this is really
• 17:22for
• 17:23significant changes. You know, if
• 17:25something is just, you know,
• 17:26say, just but has moved
• 17:28from
• 17:28impressed to having
• 17:30a DOI or there's been
• 17:32a little incremental something,
• 17:35I wouldn't worry about that.
• 17:36That's not really what that's
• 17:37intended for. It's really to
• 17:39add that the additional publications
• 17:41happened, that a grant came
• 17:43through, that you joined a
• 17:44society,
• 17:45joined a committee.
• 17:47Those are the types of
• 17:48things that are there. And
• 17:50there's information on just how
• 17:51to format that, labeling it
• 17:53as CV addendum,
• 17:55and then kind of walks
• 17:56through them, kinda kinda explains
• 17:58how just to use the
• 17:59same sections and only list
• 18:01the sections that have new
• 18:02things that are being added.
• 18:07So that's really the information.
• 18:10That's what c v one
• 18:11is.