https://websites4-live-prod.ysmdevs.com/myysm/news-rss/?orgId=121860&title=Controller%27s+Office+News+%26+Updates A selection of the latest research, academic, and other newsworthy developments at YSM Finance and Administration en-us Copyright 2026 Yale School of Medicine Thu, 14 May 2026 18:36:01 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/reminder-transition-to-docusign-begins-july-1-2025/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/reminder-transition-to-docusign-begins-july-1-2025/ Beginning July 1, DocuSign will become Yale University’s preferred e-signature tool, replacing Adobe Sign. The change will provide enhanced security, tracking capabilities, and strengthen the confidentiality of legal documents. Please download and securely store any historical documentation to your OneDrive account before the program is shut down at the end of the business day on June 30. Fri, 20 Jun 2025 16:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/december-24-controllers-office-news/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/december-24-controllers-office-news/ December '24 Controller's Office Newsletter Mon, 23 Dec 2024 05:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-2024-ysm-controllers-office-newsletter/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-2024-ysm-controllers-office-newsletter/ Gas for rental cars; Equipment received not invoiced; Workday project form and requests; and more! Mon, 20 May 2024 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/february-24-controllers-office-news/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/february-24-controllers-office-news/ PCard suspension, New Policies, VA IPA/JPA Contracts, Consolidation of Travel Booking Services, and more! Thu, 29 Feb 2024 05:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/november-23-controllers-office-news/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/november-23-controllers-office-news/ November, 2023 News: Clear and Global Entry; Residual Balances Form; Clinical Trials Closures; Sales Tax on PCards; Funds Flow Wed, 29 Nov 2023 12:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/november-23-controllers-office-reminders/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/november-23-controllers-office-reminders/ November 2023 Reminders: Presentation; Cash Sales; Customer Setup; New RFP Template; Incentive Compensation; Billing to International Customers; Deferred Revenue; T&E Approval; Policy 6002; Post Award Staff Training; Fringe for No Benefits Staff; Indirect Rate for Trials Wed, 29 Nov 2023 09:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/boa-transition-to-us-bank-prepaid-card-faq/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/boa-transition-to-us-bank-prepaid-card-faq/ As we move forward with the transition from Bank of America to US Bank for our prepaid cards, the Treasury Department has put together an FAQ. Thu, 17 Aug 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/send-us-your-ideas/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/send-us-your-ideas/ Send us your process improvement and money-saving ideas! Thu, 10 Aug 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-controllers-office-news/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-controllers-office-news/ Donations, T&E Approval, Bridge Funding and Recruitment Funding Mon, 01 May 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-controllers-office-reminders/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-controllers-office-reminders/ RFP template, Cards, Amazon, AR, ISPADJ Journal Source, Monthly Ledger, Clinical Trials Mon, 01 May 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-23-fiscal-year-end-reminders/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/may-23-fiscal-year-end-reminders/ Fiscal year end reminders from the Controller's Office Mon, 01 May 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/form-1301-and-form1410updates/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/form-1301-and-form1410updates/ Proposed updates to the form include a distinction between the necessary steps and items for closing sponsored award balances (FD02/FD28) versus industry clinical trial balances (FD29). Tue, 28 Feb 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/inactive-intergovernmental-personnel-act-ipa-balances/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/inactive-intergovernmental-personnel-act-ipa-balances/ The Centralized Billing team has been contacting specific departments with balances that have had no activity for over 12 months. Tue, 28 Feb 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/february-controllers-office-reminders/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/february-controllers-office-reminders/ WTI, IRS, NIH Cap, and Billing reminders Tue, 28 Feb 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/finance-training-highlights/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/finance-training-highlights/ Finance Training Highlights Tue, 28 Feb 2023 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/unbilled-veterans-affairs-va-intergovernmental-personnel-act-ipa-invoices/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/unbilled-veterans-affairs-va-intergovernmental-personnel-act-ipa-invoices/ Untimely billing may lead to inaccurate financial reporting for YSM and the university. Thu, 10 Nov 2022 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/customers-v-suppliers-in-workday/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/customers-v-suppliers-in-workday/ Customers and suppliers are not to be used interchangeably. They represent different types of parties in Workday and have two distinct setup processes associated with them. Thu, 10 Nov 2022 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/customer-names-required-for-clinical-trials/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/customer-names-required-for-clinical-trials/ Per Yale University guidelines, all individuals and entities with whom the university interacts must be clearly identified and be associated with a unique Workday customer number. Thu, 10 Nov 2022 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/non-sponsored-payroll-accounting-adjustments-and-accounting-adjustments/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/non-sponsored-payroll-accounting-adjustments-and-accounting-adjustments/ In the July 27, 2022 Business Update, a policy update was made regarding non-sponsored Payroll Accounting Adjustments (PAAs) and Accounting Adjustments (AAs). Thu, 10 Nov 2022 04:00:00 Z https://websites4-live-prod.ysmdevs.com/myysm/news-article/revised-financial-review-checklist/ https://websites4-live-prod.ysmdevs.com/myysm/news-article/revised-financial-review-checklist/ Revised Financial Review Checklist Thu, 10 Nov 2022 04:00:00 Z